Tips on setting the right agenda for your company retreat?

Tips on setting the right agenda for your company retreat?
Posted by on November 1, 2017

Why it is important to set the Right Agenda for your Company Retreat?

So we have written about how to recognise it is the right time and factors to think about when deciding the right place, now we understand the right way for your company retreat or off site.  Right time, place and way make up 3 corners of the square for effective communication. In this post, we cover the fourth and final corner the ‘right agenda’ for your company retreat!  Covering all corners of the square of communication will ensure your corporate offsite is effective, hits the key objectives and has a positive ROI.

Square of Communication

1) Work with the facilitator to draft an agenda.

Be mindful of the time. You do not want to keep people later than you have scheduled them. Put together an agenda that focuses on the specific goals in the time allotted. Distribute the agenda ahead of time. Giving everyone a chance to review the agenda before the retreat will help them feel more prepared.

2) Give people sufficient recreation and downtime

It is often the during the ‘down time’ during a retreat when best ideas are created, when in the bar or enjoying an team building activity. Be sure to not go too heavy on the meeting / conference agenda and incorporate the sufficient activities and rest time for people to really value this time that you are all together. At Travel Out There recommend the 80/20 rule. 80% work to 20% fun!

Striking the balance between work and play

  • opt for 80/20.
  • Incorporate team building with training (helps reinforce objectives)
  • Give options. Some team activities as well as time for downtime (‘Me time..individual activities’)
  • Include activities such as early morning run to promote wellness, see the city and also get in the right frame of mind for day 

Typical Programme:

  • Day 1. Arrive.
  • Day 2. Training: 09.00 -15.30   Team Build: 16.00 – 19.00   Dinner 20:00
  • Day 3. Training: 09.00 -15.30   Team Build   16.00 – 19.00 Dinner: 20:00
  • Day 4. Leave

3) Document Everything!!

Travel Out There team can capture the key points and take notes during the retreat and immediately process these results in to a written report summarising the discussions, any decisions that were made, and action steps to be taken. Having a list of action items will keep everyone engaged even after the retreat, and it is important to hold people accountable for what they agreed to do…That is something we cannot do 😉

austin (139 Posts)